Certificate of Incumbency
Obtain an official legal document confirming the current directors, officers, and shareholding structure of your company for foreign authorities.
Overview
A Certificate of Incumbency (also known as a Register of Directors or Certificate of Officers) is a formal legal document issued by the company secretary or corporate lawyer. It officially confirms the identities of the current acting directors, officers, and sometimes major shareholders of a company. While not a standard document used domestically in India (as MCA master data suffices), it is frequently demanded by foreign banks, overseas governments, and international business partners to verify who has the legal authority to sign contracts on behalf of the Indian entity.
What is Included in Our Package
Detailed compliance and filing scope managed by JRC corporate experts.
Documents Required to Start
Upload digital files during onboarding. No physical submissions needed.
Corporate Records
- Certificate of Incorporation and MoA/AoA
- Latest filed Annual Return (MGT-7)
- Latest filed Director changes (DIR-12)
- Statutory Register of Directors and Shareholders
Director Proofs
- PAN and Passport copies of the current Directors
- Board Resolution requesting the certificate (if required by the certifying professional)
Step-by-Step Processing Timeline
Our step-by-step advisory workflow.
Step 1: Record Verification
Our Practicing Company Secretary (PCS) cross-verifies your submitted documents with the live MCA database to ensure absolute accuracy.
Step 2: Drafting
The formal Certificate of Incumbency is drafted, listing the authorized officers, their positions, and specimen signatures.
Step 3: Professional Attestation
The certificate is signed and stamped by our authorized legal professional or PCS.
Step 4: Notarization / Apostille
If the document is to be used abroad, we get it notarized and subsequently Apostilled by the Ministry of External Affairs (MEA).
Key Advantages of a Certificate of Incumbency
Essential for executing cross-border agreements and foreign banking.
Foreign Bank Account Opening
Mandatory document when an Indian company attempts to open a corporate bank account in foreign jurisdictions (e.g., Dubai, Singapore).
International Contracts
Foreign vendors and governments use it to verify that the person signing the contract is indeed an authorized director of the Indian company.
Proof of Good Standing
Acts as supplementary proof that the company is active and its management structure is legally validated by a professional.
Frequently Asked Questions
Helpful answers to common regulatory inquiries.
Does the MCA issue the Certificate of Incumbency?▼
No. The Ministry of Corporate Affairs in India does not issue this specific certificate. It is issued by the company’s internal Company Secretary or an external practicing professional (CS/Lawyer) based on MCA records.
Is it the same as a Certificate of Good Standing?▼
No. A Certificate of Good Standing confirms that the company has paid all fees and filed all returns. An Incumbency certificate specifically confirms *who* the directors and officers are.
Professional Legal Desk
Corporate filings managed directly by certified Chartered Accountants & Company Secretaries.
Need Fast Track Assistance?
Speak directly with our senior corporate consultant for a detailed service overview and custom requirements.
Contact Desk