EPF Registration (Provident Fund)
Register under the Employees' Provident Fund Organization (EPFO). Mandatory compliance for businesses with 20 or more employees.
Overview
The Employees’ Provident Fund (EPF) is a social security scheme regulated by the EPFO. Registration is legally mandatory for any establishment that employs 20 or more persons (inclusive of contract laborers). Under this scheme, both the employer and the employee contribute 12% of the employee’s basic salary towards the provident fund, providing the employee with retirement, medical, and housing security. Failing to register or delaying contributions attracts severe penal damages and potential criminal action under the EPF Act.
What is Included in Our Package
Detailed compliance and filing scope managed by JRC corporate experts.
Documents Required to Start
Upload digital files during onboarding. No physical submissions needed.
Employer Documents
- Certificate of Incorporation / Partnership Deed
- PAN Card and GST Certificate of the business
- Cancelled Cheque of the corporate bank account
- Digital Signature (DSC) of the Director/Partner
Employee Documents
- List of employees with their date of joining and salaries
- Aadhaar and PAN copies of the employees
- Specimen signature of the authorized signatory
Step-by-Step Registration Timeline
Our step-by-step advisory workflow.
Step 1: Data Collation
We gather your corporate KYC and format the employee payroll data required for the initial upload.
Step 2: Shram Suvidha Portal Submission
We file the composite registration form on the Shram Suvidha portal and upload the DSC of the authorized signatory.
Step 3: Document Verification
The EPFO department verifies the submitted proofs. (Physical inspection is rarely required now due to digitalization).
Step 4: Allotment of EPF Code
Upon approval, a unique Establishment Code is allotted, allowing you to generate UANs for employees and file monthly challans.
Key Advantages of PF Registration
EPF registration ensures statutory compliance and boosts employee retention.
Statutory Protection
Keeps your business immune from heavy penalties, labor department notices, and legal disputes regarding employee benefits.
Employee Retention
Offering PF benefits demonstrates corporate responsibility, helping you attract and retain quality talent.
EDLI Insurance Cover
Registered employees automatically receive life insurance coverage under the Employees' Deposit Linked Insurance (EDLI) scheme at no extra cost to them.
Frequently Asked Questions
Helpful answers to common regulatory inquiries.
Is PF mandatory if I have less than 20 employees?▼
If your employee count is less than 20, PF registration is not legally mandatory. However, you can opt for voluntary registration to provide benefits to your team.
What is the wage limit for mandatory EPF deduction?▼
Currently, EPF deduction is mandatory for employees earning a basic salary up to Rs. 15,000 per month. For employees earning above this, deduction is optional or restricted to the 15,000 ceiling.
What is the penalty for not registering?▼
Non-registration or delayed payment can attract penal damages ranging from 5% to 25% per annum on the arrears, along with interest under Section 7Q.
Professional Legal Desk
Corporate filings managed directly by certified Chartered Accountants & Company Secretaries.
Need Fast Track Assistance?
Speak directly with our senior corporate consultant for a detailed service overview and custom requirements.
Contact Desk